SCFA Honorarium Policy
The term “honorarium” as used in this policy applies only to payments made to members of the Selkirk College Faculty Association (SCFA) . Any payment made to a non- SCFA member (such as a speaker’s stipend) should be classified as an expense and accounted for using normal budgetary procedures. Below are the terms and conditions under which honorarium payments are to be distributed to SCFA members.
I . Dollar Value of Honorarium Awards
The following guidelines for award amounts are suggested:
- Normally, an honorarium ( Type A ) may be granted in any amount up to $100.
- Less often, an honorarium ( Type B ) may be granted in any amount up to $250.
- Occasionally, an honorarium ( Type C ) may be granted in any amount up to $500.
Under no circumstances shall an award be paid which would cause the annual cumulative maximum (described in paragraph IV below) to be exceeded for a given individual.
II. Nomination and Payment Process
Any individual who is an SCFA member may be nominated for an honorarium by a motion passed at a general meeting of the SCFA . The dollar value and the type ( A, B, or C ) of the honorarium being recommended should be included in the wording of the nomination motion.
- The SCFA Treasurer will verify the amount of the award that the individual nominated is eligible for as per paragraphs III and IV below.
- A ratification motion authorizing the Treasurer to pay the individual nominated the eligible amount will be brought back to a subsequent general meeting of the SCFA . Notice of the ratification motion will be given to the general membership at least two weeks in advance of the meeting.
- If the ratification motion is passed, the Treasurer will then issue payment.
Subject to the cumulative maximum set in paragraph IV below, a nominee for an honorarium must meet the following conditions:
- A nominee must be an SCFA member.
- There are no additional restrictions for a Type A honorarium.
- A nominee is ineligible for a Type B honorarium if they have received a Type C honorarium in the past 12 months.
- A nominee is ineligible for a Type C honorarium if they have received either a Type B or a Type C honorarium in the past 12 months.
- A nominee who has been deemed ineligible for either a Type B or a Type C honorarium shall be considered for a Type A honorarium automatically instead.
IV. Annual Cumulative Maximum Amount
The total of all honorarium payments made in a calendar year to any one individual shall not exceed $500. The rationale for this restriction is as follows:
- Amounts in excess of $500 may be taxable to the individual ( CCRA Interpretation Bulletin IT75 paragraphs 16,17,18,39 ) and reportable by SCFA .
- It is a waste of SCFA resources to indirectly pay the government taxes on amounts over $500, plus the administration costs of reporting of such amounts.
- The $500 limit is consistent with current CIEA practice (Source: CIEA Staff Rep ).